Hey, everyone! This is the first post of the series called "How to Set up Microsoft Teams Rooms", so you'll find a step-by-step guide on this blog. I decided to start it because I was helping a company deploying their MTRs but they didn't know anything about resource account, Teams Rooms licenses and so on, but today, everyone could learn how to set up and deploy Microsoft Teams Rooms.
The first thing is the resource account, and you can create it via:
- PowerShell
- Microsoft 365
- Active Directory Users and Computers
You prefer a video to a reading? You should visit my YouTube Channel here, or watch the following video:
Remember, every Teams Room requires its own resource account, and today you'll learn how to create a resource account using O365 and PowerShell. If you ask me... I recommend you create your resource account by using PowerShell because you can enable interesting features with it and take advantage of them. On the other hand, in the next post, I'm gonna only talk about PowerShell, so the best way to get familiar with something is through repetition and practice.
Creating Resource Account for Microsoft Teams Rooms
Method 1: Microsoft 365
Go to admin.Microsoft.com, click on Resources > Rooms & equipment > Add resource
Fill up the black and click Save, for more details, read the following:
- Resource Type: Set as Room, because equipment option is for vehicles, projectors, and things everyone may use.
- Name: The name of your conference room.
- Email: One email for your new room.
- Capacity: Optional, but it's used for capacity notifications, and your users can know how many people could be there, and they can choose another room which meets their needs.
- Location: Where your room at? Austin, West, Miami?
- Phone Number: It's optional, and it doesn't assign a phone number!! Haha that's funny, right? In next posts, I'll show how to do it, but at this moment, this option adds an entry into AAD.
Your new resource is ready! However, it's not ready for Teams. You can add another resource, if you need. At this time, click on Edit booking options.
As you may know, Allow repeating meetings, automatically decline meetings outside of limits and auto accept meetings requests are enabled by default. Now, you can set limits, if you need, when you are finished click on Save changes.
You need to assign a password and license to your new resource, therefore, Click Users, and then Active Users.
Your new resource is now displayed under Active users, click on it, and then Reset Password.
Ensure that Automatically create a password and require this user to change their password when they first sign in are unchecked, create a password and finally click on Reset password button.
Again, select your resource (displayed under active users) and click on Licenses and apps. Look for te appropriate Microsoft Teams Rooms License (Basic or Pro), and make sure it is checked, after that, click Save changes.
Now, your resource is ready for your Teams Room! However, I recommend you read the information at the bottom of this blog post in order to know features you may need to enable.
Method 2: PowerShell
First, Make sure certain modules are installed, you need Microsoft Teams, Exchange Online Management and Azure Active Directory. Once you install modules, you will always be available to use them.
First time using PowerShell? Install modules !!
Use the following commands to install the modules:
Install-module MicrosoftTeams
Install-module ExchangeOnlineManagement
Install-Module AzureAD
Note: Enter Y (Yes), and then A (Yes to all) when asked
Connecting to Azure and Exchange
Connect to Azure and Exchange using the following command:
Connect-AzureAD
Connect-ExchangeOnline -ShowProgress $trueA sign-in window will pop up, so type in your admin credentials.
Change the execution policy by using the following command:
Set-ExecutionPolicy Unrestricted 
Before assigning and creating teams rooms resource, make sure you have teams rooms licenses by running the following command:
Get-AzureADSubscribedSku | Select -Property Sku*,ConsumedUnits -ExpandProperty PrepaidUnits
Now you can know how many available licenses you have. For instance, I'm using 4 out of 10, therefore, there's only 6 left.
Variable Definition
To make it easier, let's define our variables
#Account name
$acctUpn='yourteamsroom@contoso.com'
#The unique name of the mailbox
$MailBoxName='yourteamsroom'
#Specify the Exchange alias for the recipient (mail nickname)
$MailBoxAlias='yourteamsroom'
#Password for the account
$Password='ThisIs1ReallyLongPassword!'
#License to assign
$ADLicense='4cde982a-ede4-4409-9ae6-b003453c8ea6'
#Two letter ISO code for the country where the tenant is registered
$UsageLocation='ISO Code'
#Display name for the room
$DisplayName='Your Teams Room'
Regarding ISO code, you may need to take a look at this link made by Wikipedia, you can find your code there, mine is US, for instance. Type in your variables into powershell, and hit enter button.
Creating Mailbox
Let's create its mailbox!! Copy and paste the following code:
New-Mailbox -Name $acctUpn -Alias $MailBoxAlias -Room –DisplayName $DisplayName -EnableRoomMailboxAccount $true -RoomMailboxPassword (ConvertTo-SecureString -String $Password -AsPlainText -Force)
For example, I've created a new room in order to take a screenshot of all the code.
Setting outlook (auto-accept meetings) and password (never expired)
Again, copy n paste the following code for automatically acepting meetings:
Set-CalendarProcessing -Identity $MailBoxAlias -AutomateProcessing AutoAccept
And paste the following one for setting the account's password to never expire:
Set-AzureADUser -ObjectID $acctUpn -PasswordPolicies DisablePasswordExpiration
Assigning License
Last but not least, assign your Microsoft Teams Room license! First, create one object for the license to be assigned by running the following code:
$License = New-Object -TypeName Microsoft.Open.AzureAD.Model.AssignedLicense
$License.SkuId = $ADLicense
$Licenses = New-Object -TypeName Microsoft.Open.AzureAD.Model.AssignedLicenses
$Licenses.AddLicenses = $License
To add usage location value, run this command:
Finally, assign the license to your room.
Set-AzureADUserLicense -ObjectId $acctUpn -AssignedLicenses $Licenses
Now, your Resource account is ready! It can sign into a Microsoft Teams Rooms system, but you may want to enable 3rd party meetings and cross-tenant meeting invitations, right? In next section, I'm showing you how that can be done, but in next blog post, I'm gonna show you how to create a script to automate account creation.
In the following image, you can find all the commands:
Setting up Mailbox
Probably you created you Teams Room Resource account by using Microsoft 365 because it's the easiest way to do so, if so, please run PowerShell as admin and connect to Exchange. If you have created your resource account by using PowerShell, you don't need to rerun powershell, just run the following commands without connecting to Exchange again:
Set-CalendarProcessing –Identity yourteamsroom@contoso.com –AutomateProcessing AutoAccept –AllowConflicts $false –AddOrganizerToSubject $false –RemovePrivateProperty $false –DeleteComments $false –DeleteSubject $false –ProcessExternalMeetingMessages $true
Note: Don't forget to add your Resource account!!
To connect to Exchange, run the following command:
Connect-ExchangeOnlineNote: Before connecting to exchange, make sure you have installed the module, if not, go back to the section above called "Method 2: PowerShell" and run the commands.
That's all for today! Thanks for reading. If you have any questions, feel free to reach out. Remember to subscribe to this blog, my YT channel, and follow me on my social media.
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